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Thursday, January 13, 2011

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Use Your iPad To Track Expenses And Receipts | Small Business Guide  http://www.tcgeeks.com/use-your-ipad-track-expenses-receipts-small-business-guide/ via  @tc_geeks
Use Your iPad To Track Expenses And Receipts

It's that time of the year when you start thinking of getting organized and if you are a small business then you know how vital it is to track your expenses, mileage, and keep receipts. You can definitely use the iPad to do most of this for you and here are some of the top apps that will help keep you organized. A huge advantage for the upcoming tax season and for the entire year to come.
Here are the features you get for $5.99:

* Records all of your expenses and provides a running total for each business trip you take
* Completely customizable categories and payment types
* Sort expenses by"Date” ,"Category”,"Payment Type” or"Client.” Sort can be ascending or descending
* Completely customizable fields you choose to use or not. Unused fields are hidden when adding new expenses
* For each category, the last payment type is remembered further simplifying data entry. This makes data entry SO much easier
* Keeps a frequently used list for appropriate fields like description and presents those when entering
* Create and manage sub-categories via any easy to use interface
* Trips can be filed into groups to further organize your information
* Mark a trip as"reimbursed” or"submitted”
* Supports ALL major currencies throughout the world so each expense can be entered with the appropriate currency. Save your most frequently used currencies in a favorites list to make selecting easy
* This app is a multi-currency app and makes expense recording easy for those traveling to many different countries with different currencies
* Downloads daily exchange rates from the web. Will even do exchange rate calculations
* Many user defined preferences including setting the default currency for the application with the option to set a default currency for a particular trip
* Extensive support for VAT/GST. If you live in a country that has VAT or GST, you will not find a better support for these types of taxes
* Easy mileage tracking. Enter total distance or start/stop odometer reading. Will pre-fill start reading with last stop reading. Allows you to specify your reimbursement rate per mile. (Distances can be miles or kilometers).
* Email your expense reports in either plain text or comma delimited (CSV) format for easy import to Excel or Numbers. Photo receipts are also emailed as JPEG attachments
* Export your reports directly to your Mac or PC via Wi-Fi connection and have your file immediately appear on your desktop. This CSV file can be easily imported into Excel or Numbers. Expense reports can be customized to filter and sort as you choose
* Specify the fields to be exported and the order in which they appear in the file
* Exporting csv file also exports all accompanying photo receipts. Includes the option to include a special export field that when imported into Excel, will provide a link to the photo snapshot
* Includes client field and support for sorting and exporting by client. Ideal for those who must bill different clients
* Using the iPhone's built-in camera, take snapshots of your receipts and then export them to your desktop. Option to store geotag (location information) to photo receipt
* Zoom in and out (up to 4x) as well as scroll an image
* Capture multiple images per expense and page through them with a simple to use interface
* Always remembers the last trip you edited and returns you there upon returning to the application
* Backup/restore so your data will always be safe
* Includes password protection

Now that is a lot of features for the small business that really wants to stay organized. With this app, it's actually very easy to use as well. The website has a lot of further screenshots with good explanations of each screen and they also have a support area.


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